Type any phrase to search documentation

Software Documentation

Account setup, licenses, and machine activationsDocumentation

Basic Last updated: June 18, 2020

4 How licenses work — explanation and examples

Companies with multiple users or individuals with multiple computers may need multiple Finale 3D licenses.  To avoid charging the full price for every user and every computer, Finale has created a few different kinds of licenses that add up to a far more reasonable cost.  For example, if you are just one user and you have a desktop and laptop that you want to switch between occasionally (less than 12 times per year), then you actually only need one Pro or Hobbyist license.  You can go to “finale3d.com > My Account > Machine Activations” on those occasions that you need to switch between computers.  However if you regularly use a desktop and a laptop, then the limit of 12 switches would be a problem and going to a web page to switch would be a hassle.  So you can buy an “Extra Machine $200” license to go along with your Pro or Hobbyist license.  The Extra Machine license will enable you to use the software on both of your machines without limits.

Another example if is you represent a company with two users, each with his own computer.  For this scenario, you need one Pro or Hobbyist license and one “Additional 3D Pro” or “Additional 3D Hobbyist” license, which comes at a 35% discount.  You as the owner or administrator of the company buy both licenses, and then you assign one (or both) of the licenses to the company employees from the web page, “finale3d.com > My Account > Assign Licenses to Other People”.

Combining these two examples, if you represent a company with two users and each of them has two computers that they use regularly, you need (1) Pro or Hobbyist license + (1) Additional Pro or Additional Hobbyist license + (2) Extra Machine licenses.  After purchasing all four licenses, you would assign one of the main licenses and an Extra Machine license to each user; or keep a pair of licenses for yourself if you are one of the users.

In all these examples, the mechanics of the licenses support the intended use and prevent people from cheating by getting away with the wrong kind of license.  For example, if someone just buys an Additional Pro or Additional Hobbyist license, the license won’t work by itself.   That’s why in the examples the company needs to buy buy both the primary licenses and the Additional licenses, and then assign them to the intended users rather than have the intended users buy them on their own.  The extra benefit of this system to the company is that the company is the owner and administrator of the licenses it purchases, so if an employee quits the company can re-assign the license to a different employee.

Companies sometimes ask if they can purchase a Pro or Hobbyist license and an Extra Machine license, and share them between two people instead of purchasing a Pro or Hobbyist license and an Additional license.  The Extra Machine license ($200) is cheaper than the Additional license ($682 for Pro or $299 for Hobbyist), so that would save a little money.   Although that isn’t in line with the license terms, it will work okay if the two users login with same email address and if they aren’t using the software simultaneously.  Under those conditions the software has no way of knowing that it is actually two different people instead of one person switching between his own two computers.

Companies also have asked if they can rotate or share a license between occasional users who need the software for a block of time once in a while, such as contractors who script a show or two per year or who just want to learn to design shows in the off season.  The license system works great for this need.   You can re-assign a license and reset its activations to move it around between employees 12 times per year, and if the company has a few licenses for regular users, it can switch the licenses into the rotation so the limit of 12 switches per license isn’t so much of a factor.

 

Table 1 – License examples

Scenario License needs Setup procedure
Single user with one computer (1) Pro or Hobbyist
Single user with two computers (1) Pro or Hobbyist + (1) Extra Machine
Company with two users, one computer each (1) Pro or Hobbyist + (1) Additional Pro or Additional Hobbyist Company owner buys both licenses, then assigns one or both to employees from the web page “finale3d.com > My Account > Assign Licenses to Other People”
Company with two users, two computers each (1) Pro or Hobbyist + (1) Additional Pro or Additional Hobbyist + (2) Extra Machine Company owner buys both licenses, then assigns a pairs of licenses to employees from the web page “finale3d.com > My Account > Assign Licenses to Other People”